Member Policies

 

Please take a moment to review the basic steps and reminders below. Understanding a few simple guidelines makes for a better car sharing experience for you and your fellow members.

If Enterprise CarShare is at your work site for business use, your policies may differ from those listed below.

Reserve

  • CarShare at the speed of YOU. Go mobile with our new Enterprise CarShare app, available for iOS and Android. Make, change, cancel, or extend your reservations right from your smartphone.

  • Don’t have a smartphone? Visit our mobile-friendly site! (You may also call our Member Services team at 888.989.8900)

  • Log in using your member ID and password.

  • Select the time you need and search for vehicles in your desired area. Reserve 15-minute increments with a one-hour minimum. 

  • Confirm your reservation. You will receive a confirmation email with details and directions to the vehicle. 

Unlock and Go

  • Locate your reserved vehicle.

  • Place your membership card over the reader on the windshield. You will see a blinking light on the reader. Once the light flashes quickly, remove the card from the reader and the doors will lock.

    • You must bring your membership card with you to the car. It is the only way to access the vehicle. Only you or another approved driver on the same Enterprise CarShare account is allowed to drive the vehicle during your reservation.

  • Take 5 Before You Drive. Before you go, take a minute or two to check the vehicle for damage. You’ll find a Damage Evaluator and instructions in the glove box. Report any damage or vehicle issues to our emergency line (888.989.8900) before driving away to avoid being held responsible.

  • The keys are inside the vehicle (do not remove them).

  • Use your membership card to unlock the vehicle during your reservation. Never manually lock the doors.

  • Smoking in the vehicle is not allowed.

  • Pets are required to be crated at all times while in the vehicle.* Please return vehicle free of pet hair.

  • Let us know about any problems right away. If you believe the vehicle needs service, or in the unfortunate event that you are in an accident that requires vehicle or roadside assistance, please contact us immediately (888.989.8900) so we can assist you.

    • In case of an accident, please refer to the Accident Checklist located in the vehicle’s glove box. Failure to immediately report and collect all accident information may result in additional damage charges, fees and/or termination of membership.

*Service animals used by members or passengers with disabilities are allowed in the vehicle without a carrier.

Return

  • Fuel is included! You are required to return the vehicle with at least a ¼ tank or more. Use the pre-paid fuel card located in the vehicle. Simply swipe the card at the pump before fueling.  When prompted, enter your unique fuel pin number (which you will receive via email once approved as a member) and the odometer reading from the car.

    • If you experience trouble using the pre-paid fuel card, please call for assistance (888.989.8900).  You may be asked to pay for fuel and submit your receipt for quick reimbursement.

  • Please return your vehicle on time.

    • If you need more time, extend online or with our app prior to the end of your reservation. Late fees are incurred for returning or extending after your reservation has ended. If your extension or late return delays another member who has reserved the vehicle you are driving, an additional inconvenience fee may apply.

  • Return the vehicle to its designated parking space (where you found it).

    • Do not park your personally owned vehicle in the Enterprise CarShare space-- unauthorized vehicles may be towed. If you are unable to return your reserved vehicle to its designated space because it is occupied or blocked, please contact us right away. We will ask you to find nearby legal/unrestricted parking and to let us know the location so we can notify the next member.

  • Please remember to leave the vehicle ready for the next member.  Clean up any trash or spills, return seats to upright position, remove keys from ignition, and turn off the lights and engine.  If the next member reports that the car has been left in an unacceptable condition, you may be charged a fee.

  • Don’t forget your stuff. Enterprise CarShare is not responsible for the loss of items left behind.  

  • Exit the vehicle (do not manually lock the doors).

  • Hold your membership card over the reader on the windshield until the doors lock.

  • Once the doors lock, your rental has ended.

Billing

 

Payment

  • The credit card on file must be in the name of the primary member (account holder). 

  • The card on file must be a major credit card – we do not accept debit cards at this time. 

  • When you place your reservation, you will prepay for the estimated cost of your trip. Your prepayments and the true cost of your reservations (including total time, mileage overages, and fees) will be itemized and billed on your monthly invoice.

 

Monthly Invoice

  • Within the first five business days of every month, you will receive email notification that your previous month's invoice has been posted to your online account. Once you receive the email, log in online, click on the invoice tab and review your current invoice. We will charge any balance due to the credit card on the 10th of the month (or next business day). Remember, it’s your responsibility to notify us with any questions prior to the 10th.

  • Annual memberships renew automatically. When applicable, your annual membership fee will be charged upon the anniversary month of your join date.

 

Reservation Cancellation Policy

  • We know that plans can change. If you need to cancel or change a reservation, you can do so online or by phone (888.989.8900) before your reservation begins.

  • Please cancel at least 3 hours before your reservation begins. If you cancel or shorten with less than 3 hours’ notice, you will be billed for the first 3 hours of your reservation or the cost of your reservation, whichever is less.

  • If you do not cancel your reservation and do not drive, you will be billed for the full estimated cost of your reservation, including estimated mileage.

  • Prepaid funds made available by cancelling or shortening your reservation will be applied to future reservations or balances, or refunded to you upon your request.

  • If your account is suspended for non-payment, inability to validate your driver’s license or other violation of your terms of use, your standing reservations may be cancelled.

 

Returning Early

  • If you plan to return your vehicle earlier than expected, simply shorten your reservation online or with our app.

  • Starting at the time you notify us of your early return, you are responsible for 3 hours of your canceled time or the remainder of your trip, whichever is less.

Fee Schedule

To ensure that everyone is doing their part to consider their fellow members, members who break the rules will be charged a penalty, not to exceed the following limits, plus costs incurred**:

Low Fuel

Returned the vehicle with less than ¼ tank

$25

Late Extend

Extended your reservation after your end time

$25

+cost of additional time

Late Return

Returned the vehicle late without notice

$50

+cost of additional time

Inconvenience Fee

Delayed or inconvenienced another member

$50 

Returned Improperly

Next driver reported vehicle was returned in an unacceptable condition.  (Includes but is not limited to: trash or mess, lights or ignition left on, windows left down, seats not passenger-ready, key in ignition)

$50

Smoking

Next driver reported evidence of smoking such strong odor, ashes, etc.

$50 

Pet Hair

Next driver reported pet hair or mess in vehicle

$50 

No Reservation

Accessed or drove vehicle without a reservation (includes taking wrong car)

$50 

Roadside Service as a result of member error or negligence
(When provided roadside assistance is a result of member error or negligence, such as lock out service, fuel delivery, jump start or flat tire, member will be responsible for fee and costs incurred.)

$50 

Not Locked

Vehicle not locked & secured with membership card/fob (reservation not properly ended)

$50 

Missing Parking Pass, Fuel Card, Ignition Key

$50 

Vehicle returned to wrong location

$50 

Failure to report damage, accident, theft (in additional to other applicable fees/costs)

$50 

Unauthorized Driver

Allowed operation of vehicle by person other than approved driver on member account 

$250 

+ membership termination

Equipment Tampering

Unauthorized contact with or modification to vehicle or car sharing technology

$250

+ membership termination 

Administrative Fee for:

  • Bounced Invoice/Payment
  • Transfer or payment of unpaid parking/toll violation incurred during your reservation (cost of ticket additional)
  • Manual billing reconciliation as a result of wrong membership card/fob used during reservation
  • Changing your rate plan more than once in 12-month period
  • Failure to return your membership card to Enterprise CarShare upon account closure

 

$25 

 

  • Manual driver license verification required when automated verification fails as a result of out-of-date account information
  • Membership Card Replacement

 

$10 

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